Regardless of whether your congregation is in-person, catching your latest live stream, or watching a recording, there’s a way to connect. The collection card is a tool that has long lived on paper, but you can easily convert this asset to digital in a few steps. Once you’ve made your collection card digital, you may never want to deal with the manual process of the physical cards again!
With digital collection cards, the information you collect automatically organises into a spreadsheet. Offering you an opportunity to build a quick phone or email list to share your message seamlessly to your entire congregation.
1. Create a Collection Card with Google Forms
Google Drive makes it simple and free to collect the information you used to use paper forms for. All you need is a Google account to get started.
- Click the + button in Google Drive to select and create a New Form
- Create a name and welcome message for your card, including a message about your purpose for collecting the information.
- Add your regular collection card questions. You have the option to make responses multiple choice, single choice, or text.
- After you complete each question, click the + button on the right side of the form to add a question.
The form allows you to make questions required or optional. Using simple drag-and-drop, you can move items in your form around until you have the questions and order you wish.
2. Customise Your Form for Your Church
Using the art palate at the top of the form, you can upload a logo or image, modify the colour, and even the font so that the form feels like a part of your church. We recommend starting with your logo or image, as Google Forms will smartly identify the key colours and apply them across your form.
In this sample image, we added a branded photo for Faith Online, and Google Forms set up 3 colour variances that match our brand.
3. Share Your Collection Card
When your form is complete, it is ready to share. You can send it out automatically by email or social media. This can be useful in some circumstances but for live stream services and recordings, use the link to collect the pertinent information for each service
For Live Stream Videos:
- If you are using a chat feature, share your collection card form at the beginning and end of the service, giving both early attendees and latecomers a chance to see the link and share details
- Make sure you mention the collection card at some point in your service. Tell attendees where they can find the link for the day’s service and encourage them to fill it out.
Depending on where you save and post your recorded services, you can add the link to the form in the comment field below (YouTube or Facebook) or in your description (on your website). Pointing your attendees to this form and letting them know how you use the information will encourage them to complete their attendee details.
Review Your Collection Card Results
Once you share your form, and individuals take a few moments to complete it, you will have a list of attendee information that you can easily export as an Excel file. Another reason we like the Google Form is you can duplicate and collect the same information (or modify) for each service. This way you create a unique URL that helps you pinpoint who attended, when, and where.
Best Practices for Forms
Forms should be simple for your user to complete. While there may be a temptation to collect additional information, keep it simple. Get the basic information you need and use details like phone or email to drive the deeper connection. Once you make the connection, you can ask all the details you want!